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Abrdn
Philadelphia, PA, United States
24 days ago
Abrdn
Philadelphia, Pennsylvania, United States
24 days ago

Description

Abrdn plc is one of the world’s largest investment companies, and we are built on a long standing culture of caring about the future and making a positive impact. Together we invest for a better future. We do it to make a difference to the lives of our clients and customers, our employees, society and our shareholders.

Our strategy is to build a vibrant and value-creating purpose-led organization, with the current and future needs of our stakeholders at the heart of all we do.

Role definition:

The purpose of this position is to provide effective and efficient administrative assistance to the Human Resources team on all compensation, benefits, payroll, L&D, recruiting, and general administrative functions. This will be a busy but rewarding role where the successful candidate will be proactive and a self-starter. The ideal candidate will be a recent graduate looking to develop their career within HR or alternatively an experienced professional administrative assistant who may already be working in an HR environment who enjoys supporting a team with a heavy and varied admin workload.

Duties/responsibilities

Recruitment

  • Internal and external job postings
  • Interview co-ordination
  • Arrange background checks and drug screening
  • Prepare offer letters
  • Creation of new employee files

Compensation and Benefits

  • Assist with benefits’ administration where appropriate
  • Assist with Wellness Program as needed (scheduling of all appointments, gym subsidy calculations, etc.)
  • Assist with semi-annual Open Enrollments
  • Process charity matching gifts
  • Administration of HR sponsored events (Bring your children to work day, annual wellness fair, world mental health day, participate in social committee as HR representative
  • Assist with compensation letter production and mailing
  • Invoices into CODA

Learning and Development

  • Assist with scheduling and entering of information into the Learning Academy
  • Assist with coordination of training events
  • Assist with systems access/issues resolution
  • Track tuition reimbursement and send out clawback documentation
  • Track CPD

HR administration

  • Tracking of FMLA/LOA; create procedures, update letters, track events
  • Track ADA accommodation requests (e.g. sit/stand desks) and notifications/follow up for certifications
  • Track service awards; notify employees, notify payroll, update WorkDay.
  • Review and track vacation balances; review at resignation; notify HRBP and Payroll
  • Management of Head of People’s diary and completion of expenses.
  • Administration of purchase orders and invoicing for the team; provision of accrual information to Finance.
  • General administration duties e.g. Photocopying, filing, stationery ordering, etc.
  • Employment verifications
  • Minute taking
  • Maintain employee files
  • Maintain employment law posters
  • Ad hoc projects as requested


Requirements

Experience, qualifications, skills/knowledge:

  • The role would suit a recent graduate with a bachelor's degree in business or human resources or an administrative assistant with a minimum of two years administrative experience preferably within an HR environment who enjoys being in a support role.
  • Investment/financial services experience advantageous.
  • Must have computer skills and the ability to learn HRIS system (ADP).
  • Must be proficient in Microsoft Excel, Word, and PowerPoint.
  • Strong analytical and problem solving skills.
  • Superior verbal/written skills and presentation skills.
  • Good punctuation, spelling, grammar and attention to detail a must.
  • Strong interpersonal skills essential.

Job Information

  • Job ID: 60649817
  • Location:
    Philadelphia, Pennsylvania, United States
  • Company Name: Abrdn
  • Position Title: HR Associate
  • Job Function: HR Adminstrator
  • Entry Level: Yes
  • Job Type: Full-Time
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 1-2 Years
  • Required Travel: None
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