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Philadelphia, PA, United States
24 days ago
Philadelphia, Pennsylvania, United States
24 days ago


Abrdn plc is one of the world’s largest investment companies, and we are built on a long standing culture of caring about the future and making a positive impact. Together we invest for a better future. We do it to make a difference to the lives of our clients and customers, our employees, society and our shareholders.

Our strategy is to build a vibrant and value-creating purpose-led organization, with the current and future needs of our stakeholders at the heart of all we do.

Role definition:

The purpose of this position is to provide effective and efficient administrative assistance to the Human Resources team on all compensation, benefits, payroll, L&D, recruiting, and general administrative functions. This will be a busy but rewarding role where the successful candidate will be proactive and a self-starter. The ideal candidate will be a recent graduate looking to develop their career within HR or alternatively an experienced professional administrative assistant who may already be working in an HR environment who enjoys supporting a team with a heavy and varied admin workload.



  • Internal and external job postings
  • Interview co-ordination
  • Arrange background checks and drug screening
  • Prepare offer letters
  • Creation of new employee files

Compensation and Benefits

  • Assist with benefits’ administration where appropriate
  • Assist with Wellness Program as needed (scheduling of all appointments, gym subsidy calculations, etc.)
  • Assist with semi-annual Open Enrollments
  • Process charity matching gifts
  • Administration of HR sponsored events (Bring your children to work day, annual wellness fair, world mental health day, participate in social committee as HR representative
  • Assist with compensation letter production and mailing
  • Invoices into CODA

Learning and Development

  • Assist with scheduling and entering of information into the Learning Academy
  • Assist with coordination of training events
  • Assist with systems access/issues resolution
  • Track tuition reimbursement and send out clawback documentation
  • Track CPD

HR administration

  • Tracking of FMLA/LOA; create procedures, update letters, track events
  • Track ADA accommodation requests (e.g. sit/stand desks) and notifications/follow up for certifications
  • Track service awards; notify employees, notify payroll, update WorkDay.
  • Review and track vacation balances; review at resignation; notify HRBP and Payroll
  • Management of Head of People’s diary and completion of expenses.
  • Administration of purchase orders and invoicing for the team; provision of accrual information to Finance.
  • General administration duties e.g. Photocopying, filing, stationery ordering, etc.
  • Employment verifications
  • Minute taking
  • Maintain employee files
  • Maintain employment law posters
  • Ad hoc projects as requested


Experience, qualifications, skills/knowledge:

  • The role would suit a recent graduate with a bachelor's degree in business or human resources or an administrative assistant with a minimum of two years administrative experience preferably within an HR environment who enjoys being in a support role.
  • Investment/financial services experience advantageous.
  • Must have computer skills and the ability to learn HRIS system (ADP).
  • Must be proficient in Microsoft Excel, Word, and PowerPoint.
  • Strong analytical and problem solving skills.
  • Superior verbal/written skills and presentation skills.
  • Good punctuation, spelling, grammar and attention to detail a must.
  • Strong interpersonal skills essential.

Job Information

  • Job ID: 60649817
  • Location:
    Philadelphia, Pennsylvania, United States
  • Company Name: Abrdn
  • Position Title: HR Associate
  • Job Function: HR Adminstrator
  • Entry Level: Yes
  • Job Type: Full-Time
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 1-2 Years
  • Required Travel: None
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